Full Time
Specific Responsibilities of Human Resource Specialist Due to the sensitive nature of the information dealt with, all job-related information will be held in strictest confidence unless otherwise directed by the General Manager or Human Resources Manager. General • Maintain working knowledge of and follow established CFC policies and procedures. • Maintain complete confidentiality and professional boundaries with regard to all HR department matters including payroll, benefits, and personnel information and issues. • Maintain working knowledge of HRMS, scheduling software, MS Office Suite, Outlook, and the Co-op’s protocols related to electronic document creation and storage. • Develop and maintain systems for tracking and reporting on HR processes to both ensure excellent communication and accountability between the HR department and Co-op managers and staff. • Stay up to date on basic working knowledge of employment law, particularly related to payroll. • Refer staff and managers to the HR Manager for assistance and guidance outside of explicit responsibilities except when directed otherwise by the HR Manager. Payroll • Keep accurate, complete, up-to-date, secure files related to payroll and benefits-related papers. • Prepare payroll accurately, meeting established deadlines. • Manage data in timekeeping/scheduling module. • Manage earnings including, but not limited to, regular hours, holiday and overtime hours, PTO, bonuses, wage changes, and retro pay. • Manage payroll deductions including, but not limited to, insurance, HSA, 401K, advances, and garnishments. • Ensure processing of all payroll related funds including, HSA and 401K contributions. • Maintain payroll reconciliation worksheet, Personnel Report, Overtime, Bonus and Retro spreadsheets. • Create last check adjustments, exit notifications, and update staff discounts (POS system). • Replace lost checks appropriately. • Obtain information for pay notes from related HR forms. • Follow procedures for terminating employees in our systems. Benefits • Oversee Co-op benefit programs including but not limited to, health, dental, and vision insurance; HSA; 401k; and Employee Assistance Program; etc. • Participate in policy renewals, working with brokers and TPAs as directed. • Maintain HRMS with up-to-date records of employees. • Monitor eligibility and reimbursements for various benefits • Communicate with managers and staff regarding questions about or changes in eligibility. • Monitor for changes in enrollment status, follow procedures to drop ineligible employees, and communicate with TPA and brokers as necessary. • Meet with employees to explain benefits and enroll eligible staff. • Administer FML, maternity and Co-op Extended leave. HR Document Creation and Maintenance • Create and maintain new documents, tracking and other tools, policies, etc. in collaboration with HR Manager. • Ensure that all files and all related documents are updated following a revision or new program/system. • Work with the HR Manager and Recruitment & Talent Development Specialist to maintain up-to-date documents and files for general HR-related documents, including brochures, check-in forms, work agreements, store and staff policies, and others as directed. • Create, as directed, and maintain up-to-date job descriptions for all positions except the GM’s. Workers’ Comp and Unemployment Claims As directed: • Handle routine accident reports for workers’ comp claims. • Handle routine unemployment claims. • Maintain accurate, complete up-to-date records on both types of claims. • Complete reports to outside agencies thoroughly and on time. Recruitment • Maintain fluency in recruiting module to back up Recruiting Specialist. • Conduct recruitment procedures, as directed, to ensure that qualified applicants are hired promptly, following established procedures and employment law, including: o Communicate with managers to develop timelines for recruitment for each position, coordinate timing of each process with orientation schedule for efficient use of time. o Place ads and postings. o Conduct initial screenings and initial interviews using established procedures. o Check references as requested by the HR Manager. o Communicate with managers when candidates are ready for second interviews. o Acknowledge all applicants in a timely manner. Due to the sensitive nature of the information dealt with, all job-related information will be held in strictest confidence unless otherwise directed by the General Manager or Human Resource Manager. Qualifications • Experience or education in basic HR practices that demonstrates the ability or aptitude to successfully meet all expectations listed above. Payroll and benefits experience strongly desired. • Demonstrated integrity with regard to confidential information; ability to exercise good judgment and absolute discretion in handling confidential materials and matters. Ability to understand and operate within professional boundaries related to job duties. • Fluency using MS Office desired, particularly Word, Excel and Publisher, Outlook, with skills sufficient to communicate and develop and maintain documents with high degree of accuracy. • Ability to troubleshoot and problem-solve in the absence of management. • Ability to sit for long periods of time in front of a computer. • Ability to work a flexible schedule to meet the needs of the business; early morning, daytime, evening, holiday, and weekend shifts required. • Ability to lift up to 10 lbs. regularly, and up to 30 lbs. occasionally.https://www.bozo.coop/jobs meghan@bozo.coop
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