Christmas Stroll 2024: Non-Profit Activity Vendor Application

To participate in the Christmas Stroll as a Non-Profit Activity Vendor, you must do the following:

1. Complete the Activity Vendor Application, review the Vendor Regulations below, and pay the $75 Vendor Fee no later than Friday, November 15th.
2. Develop a “Holiday Activity” that your Non-Profit organizes, facilitates, and provides to attendees during the event.
   1. This can be as simple as a “warming hut” to stop by to warm-up under a tent or next to a propane heater while collecting information about your Non-Profit or can be as elaborate as a “Kid’s Holiday Play Area” with holiday-inspired games for kids to enjoy.
3. There is a $75 Vendor Fee at the 2024 Christmas Stroll to help cover expenses accrued by the DBA to host this free community event. You are welcome to provide information materials at your booth area, swag items, as well as a “tip-jar” for attendees to give to as a thank-you for their participation in your activity.
4. Non-Profit Activity Vendors and Food Vendors will be located on Main Street in line with the parking lanes on the north and south sides (NOT on the sidewalks). As a vendor, you are responsible for self-arranging and confirming a location for your booth.

Christmas Stroll Vendor Regulations:

The following regulations apply to all Non-Profit Activity Vendors participating in the 44th Annual Christmas Stroll on December 7th, 2024. Failure to comply will mean the vendor may not be able to participate in future events or in some cases, being shut down during the event.

1. All Activity Vendors must be a Non-Profit organization. Non-Profits are welcome to team up with a for-profit entity or business to help with activity expenses and/or manpower; however, that for-profit business or entity is not allowed to have signage or information about their business visible during the event.
2. Cost for Vendors to participate in this event is $75. Please note that due to the nature of this event, no refunds will be given.
3. As a vendor, you are responsible for self-arranging and confirming a location for your booth. The defined event area is on Main Street from Grand to Church. You must obtain written or emailed permission from the location's store manager or owner. Please send a copy of this to info@downtownbozeman.org.
   1. If you need power at your activity location, you must obtain permission from a business owner or manager to plug into their inside power source.
   2. If you are using a generator, please indicate the business you wish to set up in front of. You must get in touch with them to notify them of your interest so that locations are not duplicated. Generators must be quiet and all cords must be covered by rugs or duct tape for ADA compliance. Do not block entry ways of businesses with your electrical equipment.
4. Activity Vendors are prohibited from selling or giving away food at your booth.
   1. Foods that are pre-packaged and do not require refrigeration (e.g. candy bars) will NOT require a Temporary Retail Food License.
      1. If you are opening packages and processing food, such as cutting food items up, mixing drinks, etc., a Temporary Retail Food License would be required. For any clarification questions, please reach out the Gallatin County Heath Department at ehs@gallatin.mt.gov.
      2. Food of any sort cannot be homemade or you will need to obtain a Temporary Food Vendor License AND complete the Food Vendor Application.
5. No vehicles will be allowed to remain on the street during event hours. Vendors may drive their cars to their booths only during set up and tear down. Main Street will close at 3 PM to begin set-up and will re-open to traffic at 8:30 PM! Your booth must be set up no later than 4:30 PM for the start of the event; please do not set up any tables or equipment on Main Street past the white parking lane line until after the Santa Parade passes by at approximately 4:45 PM.
6. All Vendors must provide their own trash receptacles and are responsible for leaving their area clean at the conclusion of the event. Do not move the blue trash bins as they are strategically placed along Main Street and are not intended for individual vendor use.
7. Please make sure your booth area is in the same condition when you leave as when you arrived. All debris will need to be removed so, plan to bring a broom.
8. Any vendors having an open flame must cover it with a metal screen and put the flame out completely and take the remaining ashes with you. Do not, under any circumstances, empty ashes on to the street. Vendors that have a fire pit will be required to have a portable fire extinguisher available for immediate deployment. Bozeman Fire Department recommends a 4A:80B:C extinguisher. Please contact Travis Hansen with additional questions.

Should you need to make changes or updates to your application, please re-submit an entirely new form no later than November 15th. Please do no submit changes/updates through email.

We look forward to working with you at this year’s Christmas Stroll. If you have any additional questions or concerns, please email info@downtownbozeman.org.